Nitor Infotech helped one of its customers in implementing enterprise class employee joining process. With this application, the customer is able to:

	Smoothen employee joining process
	Digitally capture new employee data in a self-service manner
	Eliminate manual data entry bottlenecks
	Update people related information throughout the organization (including payroll and ERP systems)
	Enable ‘paperless’ environment
	Enable timely decisions with notifications, alerts and tasks through workflow driven processes

The solution was based on SharePoint Server 2010 platform and powered by Nintex-2010 Workflow engine. This made the system extensible and thus, there is a flexibility to design additional processes in future as per the requirement.

In many organizations, new employee joining processes are usually manual and often not very well managed. This results in incomplete tasks, delays, erroneous data and increase in paperwork because the data is never digitized.

In most organizations, as part of typical process of new employee joining:

	New joinee has to fill in a data sheet form on the first day of joining.
	HR needs to co-ordinate with various departments to fulfill multiple formalities such as creating bank accounts, creating access cards/IDs, allocating workstation and also IT access to systems.
	HR also needs to collect many documents such as credentials, reliving letters from past companies.

Most of this co-ordination is done either through emails and phone calls, which obviously is not the most optimized method and leads to failure in timely completion of tasks. Also, HR does not always have bandwidth to enter paper based data into IT systems. Usually, a handful of people have access to backend and LOB systems. Because of this, all such employee documents are never updated and digitized.

Because of such ad-hoc processes and activities, HR teams fail to give a grand feel to new joinee on the first day. Lack of properly implemented employee joining processes also mean loss of time, overall chaos for the organization and a bad experience for the new joinee.

To address this business problem, Nitor designed and developed a well-defined and configurable new employee joining solution that enables data capture, workflow for approval, task management and tracking. With this solution, the company is now able to save time and cost, reduce paperwork and create a workflow centric approach.

The solution offer by Nitor provides following features and benefits to the company:

	Self Service Data Capture: With Nitor solution, now on the first day, the new employee fills in his/her personal information directly into the system which eliminates the need of filling in long paper-based forms. The company thus does not need to spend the HR bandwidth for this and the employee information is directly entered into the IT system which also reduces the paperwork.
	Flexibility: We understand that each organization has its own processes for new employee joining. The solution provided by Nitor allows flexibility to create processes as per new requirements.
	Systematic capture of data: With systematic capture, the data becomes searchable and a feeder to internal social sites, wikis, intranets as well as ERP systems such as SAP-HR Payroll.
	Well-defined Workflows: Because of the well-defined workflows, the solution system is able to automatically trigger processes to check submitted documents for compliance, allocate workstations, create users in IT systems and make provision for ID and access cards. Workflows generate tasks, reminders and audit reports which help people organize the tasks and improve process efficiency.
	Search ability: The new employee data is digitized from the very first day. It is searchable and is part of organization-wide user database. Thus, anyone within the organization can search and locate employee information very easily.
	Reporting: The solution creates reports and dashboards to know various status and process efficiency.

The solution is based on SharePoint Server 2010 platform and powered by Nintex-2010 Workflow engine. The solution also follows all the user policies defined in Active Directory.